MS Office Basics Shorcut Keys

The keyboard shortcuts that are described in this Help topic refer to the U.S. keyboard layout. Keys on other layouts might not correspond exactly to the keys on a U.S. keyboard. For keyboard shortcuts in which you press two or more keys simultaneously, the keys to press are separated by a plus sign (+) in Microsoft Office Word 2007 Help. For keyboard shortcuts in which you press one key immediately followed by another key, the keys to press are separated by a comma (,). To print this topic, press TAB to select Show All, press ENTER, and then press CTRL+P.

Display and use windows

To do this	Press
Switch to the next window.	ALT+TAB
Switch to the previous window.	ALT+SHIFT+TAB
Close the active window.	CTRL+W or CTRL+F4
Restore the size of the active window after you maximize it.	ALT+F5
Move to a task pane from another pane in the program window (clockwise direction). You may need to press F6 more than once.	F6
Move to a task pane from another pane in the program window (counterclockwise direction).	SHIFT+F6
When more than one window is open, switch to the next window.	CTRL+F6
Switch to the previous window.	CTRL+SHIFT+F6
Maximize or restore a selected window.	CTRL+F10
Copy a picture of the screen to the Clipboard.	PRINT SCREEN
Copy a picture of the selected window to the Clipboard.	ALT+PRINT SCREEN

Use dialog boxes

Move from an open dialog box back to the document, for dialog boxes such as Find and Replace that support this behavior.	ALT+F6
Move to the next option or option group.	TAB
Move to the previous option or option group.	SHIFT+TAB
Switch to the next tab in a dialog box.	CTRL+TAB
Switch to the previous tab in a dialog box.	CTRL+SHIFT+TAB
Move between options in an open drop-down list, or between options in a group of options.	Arrow keys
Perform the action assigned to the selected button; select or clear the selected check box.	SPACEBAR
Select an option; select or clear a check box.	ALT+ the letter underlined in an option
Open a selected drop-down list.	ALT+DOWN ARROW
Select an option from a drop-down list.	First letter of an option in a drop-down list
Close a selected drop-down list; cancel a command and close a dialog box.	ESC
Run the selected command.	ENTER

Use edit boxes within dialog boxes

An edit box is a blank in which you type or paste an entry, such as your user name or the path to a folder.

Move to the beginning of the entry. HOME Move to the end of the entry. END Move one character to the left or right. LEFT ARROW or RIGHT ARROW Move one word to the left. CTRL+LEFT ARROW Move one word to the right. CTRL+RIGHT ARROW Select or unselect one character to the left. SHIFT+LEFT ARROW Select or unselect one character to the right. SHIFT+RIGHT ARROW Select or unselect one word to the left. CTRL+SHIFT+LEFT ARROW Select or unselect one word to the right. CTRL+SHIFT+RIGHT ARROW Select from the insertion point to the beginning of the entry. SHIFT+HOME Select from the insertion point to the end of the entry. SHIFT+END

Use the Open and Save As dialog boxes

Display the Open dialog box.	CTRL+F12 or CTRL+O
Display the Save As dialog box.	F12
Go to the previous folder.	ALT+1
Up One Levelbutton: Open the folder one level above the open folder.	ALT+2
Deletebutton: Delete the selected folder or file.	DELETE
Create New Folderbutton: Create a new folder.	ALT+4
Viewsbutton: Switch among available folder views.	ALT+5
Display a shortcut menu for a selected item such as a folder or file.	SHIFT+F10
Move between options or areas in the dialog box.	TAB
Open the Look in list.	F4 or ALT+I
Update the file list.	F5

Undo and redo actions

Cancel an action.	ESC
Undo an action.	CTRL+Z
Redo or repeat an action.	CTRL+Y

Access and use task panes and galleries

Move to a task pane from another pane in the program window. (You may need to press F6 more than once.) F6 When a menu is active, move to a task pane. (You may need to press CTRL+TAB more than once.) CTRL+TAB When a task pane is active, select the next or previous option in the task pane. TAB or SHIFT+TAB Display the full set of commands on the task pane menu. CTRL+SPACEBAR Perform the action assigned to the selected button. SPACEBAR or ENTER Open a drop-down menu for the selected gallery item. SHIFT+F10 Select the first or last item in a gallery. HOME or END Scroll up or down in the selected gallery list. PAGE UP or PAGE DOWN

Close a task pane Press F6 to move to the task pane, if necessary. Press CTRL+SPACEBAR. Use the arrow keys to select Close, and then press ENTER.

Access and use smart tags

Display the shortcut menu for the selected item. SHIFT+F10 Display the menu or message for a smart tag or for the AutoCorrect Options button or the Paste options button If more than one smart tag is present, switch to the next smart tag and display its menu or message. ALT+SHIFT+F10 Select the next item on a smart tag menu. DOWN ARROW Select the previous item on a smart tag menu. UP ARROW Perform the action for the selected item on a smart tag menu. ENTER Close the smart tag menu or message. ESC

Tip You can ask to be notified by a sound whenever a smart tag appears. To hear audio cues, you must have a sound card. You must also have Microsoft Office Sounds installed on your computer. If you have access to the World Wide Web, you can download Microsoft Office Sounds from the Microsoft Office Online Web site. After you install the sound files, do the following in Microsoft Office Access 2007, Microsoft Office Excel 2007, Microsoft Office PowerPoint 2007, or Microsoft Office Word 2007: Press ALT+F to open the menu under the Microsoft Office Button and then press I to open Program Options. Press A to select Advanced, and then press TAB to move to the Advanced Options for working with Program. Press ALT+S twice to move to the Provide feedback with soundcheck box, which is under General, and then press SPACEBAR. Press TAB repeatedly to select OK, and then press ENTER. Note    When you select or clear this check box, the setting affects all Office programs that support sound.