Applies To: Excel 2016 Word 2016 PowerPoint 2016 OneNote 2016 Publisher 2016
Save your documents according to your need that works best for you. here come how to save you Office or word file as PDF format
Follow the following steps for do this.
Go to File
Click Save As
Select the designation where you want to save you file.
Save as Window will appear and now go to Save as type (as show below Arrow 1) click on drop down menu (as show below Arrow 2) and change the file to to PDF File format.
Click Save
Now you have successfully save your document in PDF
Save as PDF, Way 2
Go to File
Click Export
Click PDF/XPS Document feature (as show below)
Select the designation. you can see the file type is already in PDF mode (as show below)
Click Publish
Now you have successfully save your document in PDF
Unlike the Autotext Gallery, you complete a word, phrase or sentence in paragraph by typing just a few characters or abbreviations.
For example you are writing a paragraph, a phrase Digital World Faisalabad comes agains and again and you are feeling annoyed by entering it again and again because of its length, you want to add "Digital World Faisalabad" in seconds by adding a few characters like DWF or any other abbreviation. To do this, you first need to add the text entries of DWF and Digital World Faisalabad in the AutoCorrect data.
An other example; you are composing a question papers and you know that you will have to enter "Describe the following questions" phrase again and again while writing every question. So how to enter this phrase in just 3 or 4 words.
Follow these steps:
First add the text entry in AutoCorrect Text
Click the AutoText Option from Quick Access Toolbar (See Below)
If you will not find this option there the follow these steps to show this icon in Quick access toolbar
Go to File Tab
Click Option
Click on Quick Access Toolbar on left side (See Below Arrow No. 1)
Now select All Commands (See Below Arrow No. 2)
From the selection box Find AutoCorrect Option... with small icom (See Below Arrow No. 3)
After Selecting, click the add button (See Below Arrow No. 4)
You will find this option in toolbar box (See Below Arrow No. 5)
Click OK
Now you will face AutoCorrect Button in Toolbar. Click on it.
A new window will open, In Replace text field, Type the abbreviation of phrase DWF (In case of taking above example) and write the complete phrase Digital World Faisalabad in replace with text field (See Below Arrow No. 1 and 2 respectively)
Click Add and then click OK.
You have successfully added entry in AutoText List. Now go the MS word and type dwf and press enter. dwf will automatically be replaced with Digital World Faisalabad.
So You can do play with it m,ore and more by adding more entries in AutoCorrect list.
How to delete AutoCorrect Entry from List
Go to AutoCorret Option
Find the entry that you want to delete by typing abbreviations in replace box.
You saved entry will appear below, select that and click the Delete Button to delete the entry.
Click Ok
How to Add Formatted Text in AutoCorrect List
follow these steps
Open MS Word and type you phrase, word or sentence
Format it according to your needs
Select the Formatted text
and click on Auto correct option
the Selected formated text will be show Replace With field (as show below arrow 1)
Now add short words or abbreviations in replace text field (as shown below Arrow two)
if you can not add in formatted shape then click on plaint text radio button. (as shown below)
Click add
Click OK
You have successfully added Formatted entry in AutoText List. Now go the MS word and type dwf and press enter. dwf will automatically be replaced with formatted phrase (Digital World Faisalabad)
You can insert text automatically using AutoText from your AutoText gallery but first you need to add text in this gallery. This is the most useful feature in auto insertion category.
When you need to enter the same text again and again and the text contains a lot of formatting, like colour, size bold, italic, having picture tables etc. You need to create AutoText entries by adding text to the AutoText gallery step by step.
How to add Text to auto Text Gallery
Let's Take an example, you want to enter the following text again and again after some paragraphs or in every page and it annoys you to again and again format the heading, changing colour to blue and inserting the bullets (See below).
First we add this formatted text to AutoText Gallery by follow these steps
Write the text that you want to insert again and again. (See Below)
Format it according to your requirement. (See Below)
After that select the whole text that you want to add.
Go to INSERT tab.
Go to Text group.
Click on Quick Parts.
Go to Auto Text
and click Save Selection to Auto Text Gallery.this option located at two place (See Below)
A pop up window will appear. (See Below) where you need to add
Name of the saved item (As you like),
Gallery of the text normally autoText or Quick part
Category normally General
Description contains anything that you like to add about saved text (optional)
Save in Normal or building blocks (No need to go in depth)
Option: Insert content only
Select Insert content in its own page to place the building block on a separate page, set off from the rest of your content with page breaks.
Select Insert content in its own paragraph to make the content into its own paragraph, even if the user's cursor is in the middle of a paragraph.
Select Insert content only for all other content.
Click OK
Now You formated text has been saved effectively to gallery
How to Use this saved Text
Now the time has come to insert this formatted text in your documents by just clicking, you don't need to type and format it again and again, just follow these steps.
Go to Insert tab
Go to text Group
Go to Auto Text
Now you will see the same formatted text that you have saved to gallery. Just click on it and you will see the text will have been inserted.
There are many type to enter the text for auto correction during writing anything, here comes two main type of auto insert text which are more useful and popular for a writer;
AutoText Gallery
AutoCorrect Text
first of all what the the difference between these two.
What is AutoText Gallery
In this type you can insert text using AutoText from your AutoText gallery but first you need to add text in this gallery. This is the most useful feature in auto insertion category, for example, when you need to enter the same again and again and text contains a lot of formatting, like colour, size bold, italic, having picture tables etc. You need to create AutoText entries by adding text to the AutoText gallery step by step.
What is AutoCorrect Text
Unlike the Autotext Gallery, you can also automatically complete a word or phrase or sentence in paragraph by typing just a few characters or abbreviations.
For example you are writing a paragraph and a phrase Digital World Faisalabad comes agains and again and you are feeling annoyed by entering it again and again because of its length, you want to add "Digital World Faisalabad" in seconds by adding a few characters like DWF To do this, you first need to add the text entries of DWF and Digital World Faisalabad in the AutoCorrect data.
An other example is you are composing a question papers and you know that you will have to enter "Describe the following questions" phrase again and again. So how to enter this phrase in just 3 or 4 words. i will tell you later about how to use them.
Watermark is a picture, logo, text and anything added behind your text on page. companies use this feature to minimize the chances of violation of it copyrighted material. You can add MS Word customized and predefined watermarks (Confidential, draft, copy etc) Lets see how to insert watermark step by step.
Insert Draft, Sample, Do Not Copy or confidential watermark
open Word Application and Go to Design tab
In Page background group click on watermark icon
A list of watermarks will appear below, Select your favorite watermarks (Confidential, Don't Copy, Draft and Sample), click on it and you will see watermark on page.
See below
Add Picture watermark
To add a picture or logo, follow these steps.
Open Word Application and Go to Design tab
In Page background group click on watermark icon
A list of watermarks will appear below, at the end of it, you will find Custom Watermark, Click on it
After click, you will face a popup window
at the top CHECK the Picture watermark and click the below Select Picture button to add the picture.
New window will open from which you will find your picture or logo. see below
select your picture and click Insert.
Now after selecting, adjust the Scale of picture, mostly people go for 500% from drop down menu (as shown in picture) and check washout option to make watermark dim. see below
Click OK
Add Customized Text watermark
To add your customized Text (i.e. Company name, Abbreviation, any other text etx), follow these steps
Open Word, Go to Design tab
Go to background group and Click on Watermark icon
Click on Custom Watermark at the end of watermark menu box
A news window will appear on which you will find;
No watermark
Picture watermark, and
Text watermark, Check the TEXT watermark
As you click this option, all the below features will be immediately active, Select the language.
In Text Field (remove ASAP) write your own text,
Select your favorite font, size and colour
At the end choose whether you want to display your text horizontally or diagonally.
Then click APPLY and then OK.
You can customize it according to your requirements. Learn how to Delete Watermark
Customize the watermark
If we have a few lines on paper and our water mark is vertically centered, one can easily remove our logo and use our text or anything else. see the example below
To uplift the logo, just double click on header or footer area to activate it. when header/footer will be activate, watermark will appear in actual colour or form. click the watermark and drag it to your desired position, you can change the size of the watermark. When done, double click on the empty space on the page to be done.
Adding Watermark is a nice feature by MS word to insert a washed picture behind your text on word page to decrease the chances of plagiarism or Violation of copyright, but some time this watermark annoys the reader.
Watermarks are text or pictures placed behind the document text. You can add text watermarks, such as Draft or Confidential, to your document. Word provides galleries of ready-made watermarks, or you can create your own custom watermark, such as a company logo.
In case of if you have a formatted page with watermark and you want to remove it but it does not to be removed properly, you remove but it still shows on page, mostly second page or last.
In above picture, I have removed Watermark but it still on page 2 and cant be removed by Remove the Watermark button,
Solved
Activate the header or footer by clicking on Header area (or footer area).
When you activate, watermark will appear clearly on your page, click on watermark and it will be selected.
Then press delete button to remove the watermark, it will surely be removed from your page.
Bullets and Numbers make the list more attractive, useful and easily understandable for the reader and others. The Bullets command and Numbers command are quite useful and common for text formatting. You can follow the same way to find out both commands in Microsoft Word, PowerPoint, and Publisher
1. Start the list with Bullet Points
follow the steps.
Go to home tab
Go to paragraph box
the click on button, Bullets will be inserted,
Just start typing the text and press enter to insert another bullet.
1.1 Insert Bullets after typing
select the list lines to which you want to add bullets
Go to Home tab
Then paragraph
Click the button, Bullets will be inserted
1.2 Quickly insert Bullet
Just type * a dn press SPACE button, bullet will be automatically inserted
Quickly insert bullets into Microsoft Word by typing an asterisk (*), a space, and then your sentence. When enter is pressed Microsoft Word will automatically change your asterisks to a bullet and text proceeding that text. Below is an example of how this may look. (www.computerhope.com)
1.3 Insert the more stylish bullet
There are many other icons that you can insert instead of a simple bullet.
Click the ARROW DOWN to see different styles of bullets. A complete list will be shown, then select your favorite bullet to insert.
1.4 Insert an image to the bullet
Click the ARROW DOWN to see different styles of bullets. At the end click on DEFINE NEW BULLET
After selecting you will see a new window having two main Buttons.
First one is the SYMBOL to insert any symbol insert of simple bullet
Second is PICTURE to insert the picture instead of Bullet
Select any image and click OK, Do the same to insert symbols.
1.5 Customize the Bullet
Click on bullet or number, the whole list of bullets or numbers will be selected, then you can change the colour fro, FONT menu as well as you can change the size from Size option in FONT menu.
Applies To: Word 2016 Word 2013 Word 2010 Word 2007
One of the most common mistakes that people make while formatting a document in Word is to use spaces to align text. Many of us have been frustrated by things not lining up perfectly, and we’re left dissatisfied by the slightly meandering edges.
Microsoft Word 2013 provides multiple ways to align text inside a document. Alignment determines the appearance and orientation of the edges of the paragraph: left-aligned text, right-aligned text, centered text, or justified text, which is aligned evenly along the left and right margins (Microsoft Office Source)
Let suppose. To align the text left
Select the text that you want to align and Click on Home tab
Go to Paragraph box
Click on L Align button
See the picture Below
To align the text right
Select the text that you want to align and Click on Home tab
Go to Paragraph box
Click on Right Align button
See the picture Below
To align the text center
Select the text that you want to align and Click on Home tab
Go to Paragraph box
Click on Center Align button
See the picture Below
To Justify the text
Select the text that you want to align and Click on Home tab
Go to Paragraph box
Click on justify button, you will see and drop down menu tab the
click the first one Justify Button
See the picture Below
You can also use Low Justify, Medium Justify and High Justify alignment but I recommend you to not to use these kinds of alignments, it looks the nice in text formation but difficult to read, so just use Simple Justify option
Shortcut key of alignment and justification
Align Text to the Left (default) (Ctrl+L)
Align Text to the Center (Ctrl+E)
Align Text to the Right (Ctrl+R)
Fully Justify Text (Ctrl+J)
Distribute text between Indents (Ctrl+Shift+J)
Distribute text between Indents align the text effectively but it looks very awkward in text formation.
Beautiful drafting attracts the people and represents the personality. For those who started to know about MS Word, Font customization is the first step for them.
In MS Word 2013, the default selecting Tab is HOME, and below home, you will find FONT box as show below.
In above picture. you can see the word Calibri (Body)d many others, now lets learn one by one, Just open the word file application and type anything, like "Microsoft Word Tool"
Change font style: Select the text of which font you want to change. to select the text, pick the text from one side and drag the mouse to other side. Selected text will be shown as under
after selecting the text. now to change style click the ARROW DOWN button near font name (Calibri Body), after clicking you will see a list of font style as shown under.
from list click on any test style and see the result
In the following picture you can see the font style has been changed and new font name is appear, see below
Change Font size: Now to make this text bigger just select the text, and click the text size ARROW DOWN button. see below
A list will come down and then select the text size number.
if you dont want to use the numbering just select the text and click the Increase Text size and decrease text size button beside Font size arrow down button. see below.
left button of to increase font size and other one is to decrease font size.
How to change case: Suppose you have typed a complete paragraph but you forgot to insert the first letter of the sentence Capital and you wrote all in small letter. change case will help you, see below to see change case button.
Select the text and click the change case button to make all first letter of sentence capital. after clicking you will see a menu box, select the first Sentence Case Option. Selected text will be changed to normal case (First letter will be capital and rest will be small). Under Sentence case lower case will lower all the text letters, Upper Case will capitalize all the text letters, Capitalize Each Word will capitalize every first letter of every word and tOGGLE cASE is the vice versa of Capitalize Each Word.
but if you want to clear all this and want to revert to default Font. then click FORMAT button . See below
All the styles, size, and upper lower cases will be removed and text will be in simple case. now see more option inb FONT box
1. Bold: Select text and lick B Button to make BOLD style (Thicker Font) and its short cut key is CTRL + B (Control B)
2. italic:Select text and lickIButton to make italic style (Diagonal style) and its short cut key is CTRL + I (Control I)
3. Underline: Select text and lick U Button to insert line under the text (Underline) and its short cut key is CTRL + U (Control U)
4. Strickthrough: To draw a line through the text, just click the forth button. (StrikeThrough)
5. Subscript: to type very small text below the text line, we use this sub script button, Select the text that you want to make small and click on subscript button and its short cut key is CTRL + = (Control =)
7. Superscript: to type very small text above the text line, we use this superscript button, Select the text that you want to make small and click on superscript button. and its short cut key is CTRL + SHIFT + + = (Control + Shift + +)
In the following picture. the last 3 buttons are of;
Text Effect: simple select the text and select any style by clicking and selecting any style from menu
Background Colour or Highlighter: select the text to highlight and click Highlight button
Font color: to change the color of text, select the text and click on font color button and choose your favorite color.
button, Bullets will be inserted,
to see different styles of bullets. A complete list will be shown, then select your favorite bullet to insert.
and selecting any style from menu
